DaycarePro is daycare management software for Rhode Island's DHS-licensed family child care homes. Built next door in Massachusetts, fully trilingual in English, Spanish, and Portuguese, the three languages of Rhode Island child care. Flat-rate. No per-child fees.
Rhode Island licenses family child care through the Department of Human Services (DHS), with its own application, background check, home visit, and record-keeping requirements. Providers also navigate the Child Care Assistance Program (CCAP), where clean attendance records make or break subsidy payments.
And Rhode Island has a demographic reality no national software was built for: it is home to one of the largest Portuguese-speaking communities in the United States. East Providence, Pawtucket, Bristol, and Providence have deep Portuguese, Cape Verdean, and Brazilian roots, while Central Falls, Providence, and Woonsocket have large Spanish-speaking communities. For an RI provider, sending daily reports in a family's own language is not a luxury feature, it is how trust gets built.
DaycarePro was created one state over, in Massachusetts, specifically for small licensed home programs serving trilingual communities. Rhode Island is the most natural fit in the country.
DaycarePro serves family child care providers across the state: Providence, Pawtucket, Central Falls, East Providence, Woonsocket, Cranston, Warwick, Bristol, and Newport. Wherever your families are from, the parent portal speaks their language: English, Spanish, or Portuguese, switched with one tap.
The Rhode Island Department of Human Services (DHS) licenses child care, including family child care homes. DHS handles applications, background checks, home visits, and monitoring. Confirm current requirements directly with DHS Child Care Licensing.
Typically up to 8 children on a family child care home license, with age-mix limits, and more in a group home with an assistant. Your exact capacity depends on your home and DHS rules, so confirm with your licensor.
Yes, fully, both the staff dashboard and the parent portal. That covers the Portuguese, Cape Verdean, and Brazilian communities of East Providence, Pawtucket, Bristol, and Providence, and the Spanish-speaking communities of Central Falls, Providence, and Woonsocket.
Center-focused platforms charge base-plus-per-child pricing that grows with enrollment. DaycarePro is a flat $12-$47/month regardless of enrollment, with free setup and training and no contracts. See pricing.
DaycarePro keeps the timestamped, signed attendance records that CCAP billing and DHS reviews depend on, and exports them as clean CSVs. CCAP claims are still submitted through the state's own system.